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Are candles allowed? (if needed)
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Are the beds tripled sheeted?
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Are the meeting rooms air conditioned? Sleeping rooms?
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Are the room rates at the right price point for guests?
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Are there any other mandatory charges?
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Are there enough sleeping rooms?
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Are there handicap guest rooms?
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Are there nearby hotels, in case this one books up?
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Are there other events going on at the venue on the date of your event?
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Are there restaurants at the venue? Room service?
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Are there restaurants nearby?
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Are they ADA compliant?
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Are they near an airport, or have a shuttle?
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Ask for a copy of the ballroom or meeting room layout, and layout of the hotel.
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Can we arrange a food tasting?
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Can we have your cell phone number?
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Can we see a sleeping room?
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Can you bring in your own water or snacks for the event or meeting?
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Can you carry a two-way radio during the event?
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Can you visit another event at the venue before booking?
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Describe your event to the venue coordinator – are these activities allowed at the venue?
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Do you delivery daily newspapers?
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Do you provide linens?
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Does the quote for meeting space, food beverage, A/V within your budget?
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Does the venue have the audio visual services and technicians? Do they meet your needs?
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How are there sleeping rooms?
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How old is the building?
When were the sleeping rooms last remodeled?
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How safe is the area of town where the venue is?
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Is the space available on the date of your event?
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Is the venue going through remodeling during the event?
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Is there a business center? What are the hours? What are the costs to use?
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Is there a Concierge?
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Is there a fee for package acceptance?
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Is there a free breakfast or evening reception for guests?
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Is there a spa? What are the services?
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Is there any road construction going on at the time near the venue?
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Is there enough meeting space?
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Is there enough parking? What is the cost? Is it close? Valet available? Disabled parking?
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Is there internet access in the meeting rooms?
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Is there room service? What hours?
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Review copies of the menus, A/V lists, hotel services, food/beverage options.
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What guest amenities does the hotel have? Internet, office space? Room service? Fridge/microwave in room? Pool, exercise room, Jacuzzi?
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What is the cancellation policy?
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What is the group rate for your guests?
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What is the service charge/ gratuity rate?
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What is your risk management and/or security plan?
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What kind of food and beverage services is available on-site? Or can you use your own caterer?
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What other attractions is the venue close to?
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